PaperCut MF is an easy to set up print management application. Its features stamp out waste, promote rational behavior and make users and departments responsible for each printer usage. PaperCut MF embedded software is deployed on your MFD to enable tracking, control and secure print release.
What does PaperCut software do?
PaperCut Print Solution is intuitive, easy to use, while the deployment and management is pretty straightforward. Printer administrators are granted comprehensive access to administration and configuration via a familiar web interface. PaperCut Print Management solution offers the following functionalities:
PaperCut Print Management Best Features:
1.Secure Print Release: Secure Print Release increases document security and reduces wasteful, uncollected print jobs. All print jobs sit in a holding state until the user walks up to the multi function device (MFD),logs in, and approves its release.
This avoids confidential documents sitting on the paper tray until users can make their way to the MFD, or if a user forgets they pressed “print” at all.
2..User authentication: To avoid mix-ups with balance allocations and document handling, PaperCut MF requires users to authenticate at the MFD with a variety of login options.
Enter a unique ID, username with a correlated password or pin, scan an ID card or badge, or integrate with biometric hardware for the most secure level of identification.
Card numbers can easily be extracted from your network’s user directory or a database (e.g. door access control system), or users can self-associate their card on first use.
3.Find-Me Printing: Adding convenience to the already secure mix, Find-Me Printing saves users from needing to choose what printer they’d like their job sent to. They can print to the shared Find-Me queue, then simply walk up to any printer they like, authenticate, and safely release their job under their strict supervision.
With Find-Me Printing, you’ll:
▶▶ Reduce the need for IT administrators to manage multiple print drivers and queues
▶▶ Reduce waste by up to 20% in busy office environments
▶▶ Minimize inconvenience when printers are in error by letting users easily select another
3.Print archiving: Print archiving empowers administrators to browse and review the content of print activity in their environment. Alongside the powerful tracking and reporting functionality built into PaperCut MF, this gives administrators a wide range of auditing functions.
4.Mobile printing and BYOD: Your team wants to work on the device they’re most comfortable with – laptop, tablet, or smartphone; running iOS, Android, Chrome OS, Microsoft Windows or macOS – and PaperCut supports them all with its BYOD (Bring Your Own Device) features.
BYOD, enabling millions of users to easily print from their devices, with a native print experience from any application. It takes away the complexities when working across different operating systems, file formats, and brands.
5.Reporting: PaperCut MF includes over 80 one-click reports available for online viewing, export, or print. Reports address all areas, from detailed page logs to summaries by user, department, device, and environmental impact.
Administrators can also build custom reports to make sure they’re delivering the most applicable data; and all these reports can be emailed to specific people on a regular schedule, removing any manual efforts.
6.Print policies: Implementing a print policy isn’t just about sending people an email with a list of rules to follow; a great policy is automated through a system. Enter PaperCut MF.
Print policies allow you to track and control printing and copying based on users, department, class, or client. Start out lightly by suggesting environmentally friendly printing options like double-sided or grayscale printing, or add firm rules to restrict behavior and reduce waste.
7.Advanced scripting: Advanced scripting can be used to define and fine-tune your print and copy policies, and support your organization in eliminating waste and changing user behavior.
8.Watermarking and digital signatures: Watermarking automatically adds a username, timestamp, digital signature, or other metadata to every printed page. It’s a fantastic mechanism to improve behavior in your organization – when users see that printed documents can be traced back to them, it’s much less likely they’ll let sensitive documents lie around the office.
9.Scan to Cloud Storage: Scan to Cloud Storage takes your scans and sends them to the cloud storage service of your choice, like Google Drive, OneDrive, SharePoint Online, Dropbox, and many others. Administrators select which destinations users can access and are able to audit all actions.
But is it secure? Of course! All scan jobs and data are encrypted with signed certificates and transmitted over HTTPS, following industry best practices for security. Quick and easy to set up with a one-time authorization, Scan to Cloud Storage requires minimal support and gives users a friendly tap-and-scan workflow. Reducing the extra steps at the MFD means users waste less time.
10.Scan to Email and Folders: With PaperCut MF, users can quickly scan documents directly to their email account, or to pre-configured personal and network folders with just one click. Files will no longer go to one unorganized “Scanned Documents” folder, causing users to waste time searching for documents.
No matter your organizational size, type of printer brands in use, or your choice of operating system, PaperCut Print Management solution is built for you.
We offer a cross-platform, vendor-neutral approach to technology while delivering a print management solution perfect for your organization. Kindly contact us, if you’d like to transform your print environment while saving cost.
