Let’s face it — the traditional way of document creation and collaboration is no longer ideal with the advent of Document Collaboration Software.

Gone are the days when document collaboration meant sending documents back and forth, hoping that everyone is working from the latest version.

For businesses, one of the most important aspects of running a successful operation is the ability to collaborate.

However, collaborating with documents can be a pain, especially if you are working with multiple people.

That’s why many organizations are turning to document collaboration software to make their teams more productive.

With the right document collaboration tools at your disposal, you can easily share, comment, and co-author documents seamlessly with just a few clicks.

The problem, however, lies in choosing the right document collaboration software for your team.

In this article, we will walk you through how to choose the best document collaboration tools for your team.

We will also show you the features to look out for when choosing a document collaboration software.

Let’s get started!

What is Document Collaboration software?

Document collaboration software is a platform that helps users share, edit, and manage documents in real-time, regardless of where they are.

It’s a great way to share your files without having to email them back and forth or send large files over the web.

These tools provide a more effective way for businesses to facilitate teamwork, boost productivity between co-workers and improve the quality of their work.

Document collaboration apps provide users with a lot of benefits.

For example, you’re able to access your documents from anywhere and share them easily with your team members.

How does Document Collaboration Software Help your team?

When it comes to getting work done, there’s no substitute for teamwork.

The more people you have on a project, the more likely you are to find the best solution to a problem and the faster you can get the job done.

But getting a group of people to work on one document isn’t always possible or practical.

Here are four ways document collaboration software can help your team:

1. The ability to edit files in real-time saves time and frustration.

2. The platform provides a central location for storing all documents.

3. It makes it easy to find the right files without disrupting workflow.

4. It supports file sharing with external collaborators.

Essential Features to Look For When Choosing a Document Collaboration Software

When it comes to choosing a document collaboration Software, there are so many options available that it gets overwhelming.

That is why the best way to choose a document collaboration software is to focus on the features that matter the most for your employees.

This will help you make an informed decision.

That is why the best way to choose a document collaboration software is to focus on the features that matter the most for your employees.

This will help you make an informed decision.

To help you get started, here are some of the most important features to look for when choosing a document collaboration Software:

Easy Document Creation: One of the most powerful features of document collaboration apps is the ability to create documents anytime. You’re not limited by space or time when creating documents since you can easily access your files from any device.

Document Storage and Sharing: Document collaboration apps allow users to store their files in the cloud and share them with their teammates with a single click.

File Security Features: Your document collaboration app must come with file security features such as password protection to protect sensitive documents.

Share files and folders. The first thing you want from your document collaboration software is to be able to share files and folders. This will make it easier for your team members to access them and give you more control over what they can do with them.

Real-time editing: With traditional documents, team members are often working on outdated versions of a file. Not only is this inefficient, but it can also cause confusion and mistakes. Real-time editing allows users to see changes being made as they are happening, which prevents outdated versions of documents from ever being created.

Access version history: It’s not uncommon for team members to make mistakes when editing documents. That’s why you must have some way of reverting to previous versions of those documents if needed. A version history feature allows users to see who made which changes throughout the entire process so that mistakes can be caught before they become too costly.

7 Best Document Collaboration Software

1. OpenBee

OpenBee is a popular online document collaboration software that enables you to organize your documents in the cloud.

It provides the feature of a central repository where you can store, access, and share your documents.

With its easy-to-use user interface and security features, OpenBee is ideal for both personal and business use.

OpenBee Key Features

Here’s what makes OpenBee the best collaboration software available in the market:

• – Online document editor: The document editor is a powerful tool for writing and editing documents. You can write new text, edit and format existing text, add tables and images, and more.
• – Document version control: Track and manage different versions and drafts of documents. This makes it easy for you to revert back to older versions of documents you’re working on.
• – Document sharing: Collaborate and co-author updated versions of documents with OpenBee.
• – Workflow automation: Create automated workflows on OpenBee to cut back the time wasted on small tasks.
• – Third-party integration: Open Bee has been built to make it easy for users to work seamlessly with other software without moving back and forth.
• – Search/Filter feature lets you look for documents and find them easily.
• – Access control protects sensitive documents and keeps information private from unapproved individuals.
• – Activity tracking feature for tracking who worked on a document last, and the changes they make

OpenBee Pricing

OpenBee solution is distributed by certified partners of experts who will help you tailor the software to your organization’s needs.

Pricing is dependent on what your organizational needs are.

2. Google Docs

Google Docs is one of the most popular document collaboration tools.

It’s a member of the Google Apps suite, which is also known as G Suite.

The software enables businesses to create various types of documents, such as memos and reports.

Google Docs also allows users to edit and collaborate on these documents in real-time.

You can share documents with other users, or you can make them publicly available.

The software also enables you to export your documents in various formats, including PDF and Microsoft Word file formats.

Google Docs KeyFeatures

• – Revision History allows you to view all revisions made in a Google Doc. It allows you to easily revert to previous versions of any document.
• – Comments allow you to ask questions, make notes or highlight sections when working on a Google document.
• – Creating a folder feature allows you to arrange documents in a folder for future access.
• – Share feature lets you share documents with links.
• – Compatibility with Microsoft Office.

Google Docs Pricing

The main benefit of using Google Docs is that it’s free. This makes it a valuable tool for startups or small businesses that have limited budgets for business software.

3. ClickUp

ClickUp is one of the most intuitive and user-friendly project management tools on the market.

It’s a multi-purpose platform that allows you to create multiple projects, task lists, and sub-tasks within each project.

The tasks can be assigned to any member of the team, and due dates can be set for them as well.

ClickUp Key Features

• – Task management to help your team manage tasks better.
• – Time management to improve productivity.
• – Third party app integrations to keep all of your favorite tools in one place
• – Complete customization of workspace to suit your tasks.
• – Team collaboration and reporting features that make it easy for your team to work together on any type of project

ClickUp Pricing

The pricing plan starts at $9 for small teams, $19 for mid-sized teams, and $29 for multiple teams.

4. Avokaado:

Avokaado is a web-based document collaboration software that allows users to easily create and share documents.

The app provides a drag-and-drop editor for document building. It supports comments, discussion boards, and social sharing.

Users can also set up their templates for different types of documents.

Avokaado Key Features

• – Document Management
• – Collaboration
• – Status Tracking
• – Version Control
• – Customizable Templates
• – Digital Signature
• – Process/Workflow Automation

Avokaado Pricing

The pricing plan for Avokaado starts at $35 for a starter package, $58 for a standard package, and $72 for a premium package

5. ReSkript

ReSkript is a collaborative document editor that features real-time image editing, and it is based on the server less computing model.

The application enables users to edit documents simultaneously and creates a history of all edits.

You can also edit images with different tools, or you can add comments anywhere in the document.

ReSkript Key Features

ReSkript has many advanced features like smart text formatting, which automatically adjusts your fonts, line spacing, and paragraph alignment based on the content of your document.

It also comes with a large selection of fonts and templates, so you can create professional documents without much effort.

ReSkript Pricing

The pricing plan starts at $10/month for personal use.

6. Microsoft Office 365

Office is one of the most popular document editing programs available today.

Microsoft Office 365 lets multiple people edit documents simultaneously, no matter where they are located, as long as they have an Internet connection.

It is compatible across devices including iPhone and Android phones, tablets, and desktops, so you can work anywhere!

7. Zoho Docs

Zoho Docs is a free online office suite that lets you store documents securely, share them with friends, and work together on the same document at the same time.

It comes with powerful tools needed to collaborate online and create documents from scratch, including a word processor, spreadsheet editor, and presentation builder featuring more than 100 templates.

Wrapping Up

If you’re trying to find the best document collaboration software for your team members, the above features should give you a sound footing from which to start your research.

Every organization’s needs will differ, of course, so make sure to take every feature into account. Then go with whatever you feel is most conducive to your team’s needs.

While there are tons of options of document collaboration tools out there, OpenBee offers more advanced features like a secure file sharing environment, sophisticated content management ability, reduced operation cost, and makes work collaboration easier for your team.

Want to get started with OpenBee Document Management Solution and Collaborative Software ? Contact us at Computer Plus Limited.