You’ve likely been in this situation.

You’re in a meeting when someone needs to print out some documents, and they ask to use a printer nearby. You respond by pointing to a printer–it should do the job, right?

Except you find out that your device can’t connect to the printer because of a bad network connection… or maybe there is an unfinished printing job in the queue… or worse, the printer is jammed and not responding.

Sadly, this is the day-to-day lives of employees working with printers, especially in large organizations. The truth is, maintaining a printer can be a real challenge.

And one common headache is delayed printing due to a slow network. So, to prevent issues like this from occurring frequently, we use a software called PaperCut Print Management Software.

Now, if you have ever come across PaperCut print management software and wondered if it would be fit for your business, then read on.

In this article, we will be exploring PaperCut Print Management Software and what makes it different from other print management software solutions.

But first, let’s define PaperCut Print Management Software.

What is PaperCut Print Management Software?

If you’ve ever tried to print a job on a printer that was out of ink or jammed, you would understand the importance of using print management software.

Occasionally, printers encounter errors caused by human or maintenance reasons.

This is where PaperCut print management software comes in.

PaperCut is a smart software application designed to help manage the printing process. It helps to:

• optimize print jobs, such as queuing, classification, or job tracking
• manage the activities of the printer, like the number of prints, the usage of paper, toner, and inkjet cartridges
• provide a secure platform for collating, storing, and managing your print output.
• troubleshoot and prevent printing issues
• maintain a high level of service for users
• reduce printing costs

Features of PaperCut Print Management Software

ith PaperCut Print Management Sofware, you get access to a variety of features that can make your printing process simpler and cost-friendly. Here are some features of the PaperCut print management software:

1. Set Printing rules: PaperCut allows you to set rules for printing out documents. For example, you can set rules like ‘print emails in black and white only’ or ‘don’t duplicate printing job sent multiple times’
2. User-based reporting: PaperCut provides extensive reports on print jobs, user activity, and device usage, allowing for companies to trace back printing job history.
3.  Inter-device Printing:  PaperCut software is compatible with any printer or multi-function device (MFD) – regardless of make or model – so you won’t have to buy new equipment when implementing a print management solution. It also allows users to print from whatever device they have.
4. Controlled Printing: PaperCut controls printing for any user, regardless of access rights or location. This could be how much users are allowed to print each day or month. This is great when monitoring the printing activities of departments and individuals.
5. Print Archiving: This allows users to access past printing jobs stored on the printer. 
6. Software Update: PaperCut is modular and can be upgraded as your needs change. New modules can be added seamlessly without interfering with other aspects of the product.

How is PaperCut Print Management Software Best Suited For Your Business?     

The last thing you want when running a business is to waste time and money troubleshooting printer problems. Issues like this might appear minimal but could cost you more in the long run. The good news is that you don’t have to put up with that any longer.

Here are some reasons why you should use PaperCut print management software:

1. Easy printing process: With PaperCut Print Management, you can streamline your print jobs, saving you time and hassle. PaperCut also allows you to print from any device that works with Wi-Fi and cellular networks–– meaning you can print from any application or desktop on your network, even if the printer isn’t physically present.
2. High-quality print jobs: PaperCut maintains the printer and ensures that all parts are functioning well so that you can your printed document comes out good.
3. Eliminates printing disruption: Multiple people sending work to the printer at once can result in the disruption of printing when the machine is in use. PaperCut prevents this. The software makes sure that all printing jobs are finished smoothly without interruption.
4. Cost-efficient: PaperCut helps to reduce the amount of paper and toner used. It also alerts when the printer is due for maintenance. By doing this, companies can reduce the amount of waste being generated by printers.
5. Supervises printer maintenance: By taking control of your printers and keeping them in good working order, PaperCut helps you save time and keep your printers in good working order.
6. User customizable: PaperCut makes it easy to set up rules for when to print, who should be able to use it, and where the documents should be delivered.
7. Compatible with multiple operating software: PeperCut is compatible with macOS, Windows, Android, and IOS. It eliminates the need for installing drivers before one can print.
8. Scan and store to the cloud: Store documents on cloud storage after scanning with your printer. You can send scanned documents to Google Drive, Dropbox, Onedrive, or any cloud storage of your choice.

What PaperCut Print Management Software should You Choose?

There are two categories of the PaperCut print management software you can choose from:

1. Self-hosted print management solution
2. PaperCut cloud-hosted print management solution

1. Self-hosted print management solution: For this plan, you can choose to host PaperCut on a server of your choice. This plan is suited for organizations with complex printing needs. The products in this plan are the PaperCut NG and the PaperCut MF.

PaperCut NG

When it comes to managing and controlling printing, PaperCut NG is the tool to use. It’s a simple, low-cost solution for print tracking and control.

This software provides user-friendly tools that allow you to create policies to cut down on excessive printing. It also allows you to track your company’s printing trends and make more informed decisions about how your employees use printers.

You can learn more about the PaperCut NG here.

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Pricing Plan of PaperCut NG: The pricing plan for PaperCut NG varies on the number of users (not servers), and the industry you are in.

PaperCut MF

PaperCut MF goes beyond print by managing and tracking off-the-glass copier operations, such as scan, copy, and fax, through hardware-level integration.

PaperCut MF is sold through a certified network of partners that help in the configuration and installation of the software for a better experience.

Pricing Plan of PaperCut MF: PaperCut MF can be purchased through authorized partners like Computer Plus Limited. Unlike the PaperCut NG solution, PaperCut MF is customized with additional features which could affect the pricing. To get started, speak with an expert.

1. PaperCut cloud-hosted print management solution: With this plan, the software is hosted on the PaperCut server. This eliminates the need for your own server or maintenance. This solution is a great fit for organizations with smaller printing needs. There are also two products under this option: PaperCut Pocket and PaperCut Hive.

PaperCut Pocket

PaperCut Pocket is a great solution for small businesses with small printing needs. It is easy to use, secure and saves you a lot of costs. It eliminates the need for servers and complex configurations.

The best thing about PaperCut Pocket is that you can print from any type of device or operating system like macOS, IOS, Windows, or Andriod without using a driver.

You can use it to find printers when you’re on the go, so you can find a printer when you need one, wherever you are. You can use it to find printers, troubleshoot issues with printers, and even finish jobs that are already printing, so you can print your documents on the go.

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Pricing Plan of PaperCut Pocket: The pricing plan for PaperCut Pocket is a monthly subscription plan which is priced according to the number of users on the printer. There is also a monthly and an annual plan available.

PaperCut Hive

With Papercut Hive, it’s easy to build your own printing system. PaperCut Hive is a PaperCut software for the cloud that allows you to build a network of printers, hubs, and other devices that work together to handle your printing needs.

It’s laser-focused on small and medium-sized businesses, and it’s designed for simplicity. With its intuitive interface, you’ll be up and running in minutes.

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Pricing Plan of PaperCut Hive: PaperCut Hive can be purchased through authorized partners in areas. The payment plan is a subscription payment mode. After payment is made, the team at PaperCut contact resellers to help you customize your solution to your organization.

How Can You Start Using PaperCut Print Management Software Today?

To get started with using PaperCut print management software, the first thing to do is choose the right solution that fits your need. There are two options to choose from: the self-hosted plan or the cloud-hosted plan.

To do this, you can speak with an expert on our team to walk you through what the PaperCut MF solution entails. After choosing the plan you want to opt for, there is a 30-day trial period where you will get free access to explore the features of PaperCut print management software. 

It is important to mention that the trial works on all platforms or Operating sytems like Windows (64-bit and 32-bit), OS X servers (the system hosting the print queues), or Linux x64 (64-bit) servers.

When the 30-day trial period is over, you would be required to buy a license to continue using the product. Pricing of the software depends on the plan you choose, the number of users (not servers), and the industry you are in.

If you come across any issue while setting up your PaperCut software, you can always reach out to customer support who would be happy to help.

Conclusion

There are many benefits to using print management software like PaperCut. Using PaperCut print technology can optimize your company’s printing needs and ensure that everyone is using equipment responsibly.

To get started with the PaperCut MF solution, you can reach out to experts on our team who will walk you through the solution.