With the rise of digitization and the need to store digital data, more businesses are adopting Electronic Document Management (EDM) software to simplify business processes and smoothly run daily operations.
An EDM software, for example, can automate business processes like keeping track of operations and account records within minutes, thereby reducing employees’ workload.
As of today, the EDM market is flooded with thousands of products but OpenBee sets itself apart because of its incredible benefits to businesses of all sizes.
What is Open Bee Electronic Document Management Software?
As a business owner, managing your company’s documents and records is tasking and time-consuming. If not carefully implemented, inaccuracy in document storage can occur which could result in misplacement of important files. This is what OpenBee EDM software eliminates.
Open Bee is an easy-to-use Electronic Document Management Software (EDM) solution designed to help organizations manage their documents, records, and processes in a secure and easily accessible platform.
The software was built objectively to help companies store their documents digitally to enable more accessibility. It is a document management solution that can be used for both internal document management within different departments–e.g accounting, marketing–and external document management for clients and customers.
With Open Bee, you can manage everything – the data you collect and store, the people who have access to it, internal processes, and documents you create, search, and present information in any way you like.
Open Bee Electronic Document Management Software isn’t just a repository for data, it’s a solution that improves document management so you don’t drown with all the data that needs to be integrated from different systems and various storage locations.
Plus, Open Bee simplifies cloud storage, file sharing, and document collaboration capabilities for businesses.
There are several reasons to love the Open Bee EDM software, however, here are the top 7 undeniable reasons to love and choose OpenBee as your EDM software.
Here are the 7 undeniable reasons to love Open Bee
1. Customization to fit your office needs: The truth is an EDM software can get tricky when adopting it into a business system–especially if it doesn’t meet your company’s needs. It’s almost like you have to force the software to fit your company’s goals. This is different for Open Bee.
With plenty of great features, Open Bee is a flexible software designed to meet the needs of any business type. If you need an EDM to manage business processes, store important documents away, or boost productivity, Open Bee is a great choice for you.
Unlike other EDM software, Open Bee eliminates the rigidity of using an EDM and allows the software to learn and match your business needs. So, rather than forcing your team to adapt to a rigid EDM software, Open Bee matches your organizations’ process and improves systems.
This includes customizing the platform to adopt already established systems, automation, and workflows adopted by teams within the organization.
All business processes like invoicing, inventory, HR hiring processes, which require heavy paperwork and proper storage are simplified, stored with better accuracy, and reduced to a matter of minutes.
2. Centralized storage system: Using a centralized storage system like Open Bee allows an organization greater control over which information is shared – sensitive or public – and how much of it they share.
Open Bee is an excellent resource for centralized filing; with advanced machine learning technology, it automatically determines the best way to organize and classify your documents and records.
This creates a better utilization of storage spaces with lower chances of human error like file duplication or inaccurate filing.
Also, Open Bee is built with an Optical Character Recognition (OCR) that allows you to search for any information when you need it and extract any information in a matter of minutes.
You don’t have to go through hours of searching for information when you can get it within seconds by searching for it with the Open Bee software.
Open Bee also solves the issue of file control within any organization. Activities like viewing, capturing, sharing sensitive company information can be restricted with the access control feature to prevent information from leaking to the wrong people.
One of the best features of Open Bee is the unlimited storage space available to every user without the fear of losing important information, which could potentially put a business at risk.
3. Promotes valuable collaboration among team members: Gone are the days when departments experienced setbacks due to lack of communication or miscommunication. Open Bee was designed to promote a collaborative work environment among team members, so everyone can make the most of their time working together.
This makes it easier than ever to share information, discuss ideas, and coordinate efforts, as well as reduce the amount of time spent on individual tasks.
You can also use Open Bee to create a shared workspace where team members can access and work on documents together. Tasks and documents can be assigned to specific team members so that everyone on the team can access the documents, but only the person who is assigned to them can edit them.
This makes it easy for everyone on the team to work on the same documents, but ensures that only the person who is assigned the document can make changes.
Open Bee also lets you assign documents to multiple people on the same team, which is a great way to ensure that no work is delayed when working as a team. Open Bee is perfect for projects where everyone needs to contribute, and it can be scaled to support a large number of users.
Open Bee is also great for small businesses that want to get their entire team on the same page when it comes to how they’re going to document something or keep track of their records.
Open Bee helps to build communication between internal teams and also allows collaboration with external users and partners. For example, when there’s a new update in one team, all they have to do is input it into the system and the other teams get notified on time to improve outcomes on every end.
Open Bee also allows team members to share information with external users and partners and collaborate on shared content such as documents, presentations, or spreadsheets.
4. Robust Security Features: When it comes to protecting sensitive documents and records, many businesses struggle to find a solution that properly fits their needs.
That’s why Open Bee is such a breakthrough security solution—it provides exceptional security features like data encryption, effective document and record protection, and access control to prevent security breaches and data leaks.
Open Bee provides encrypted storage for your company files, which means your confidential information is secure. Access can be granted to authorized persons with permission to forward, edit, or print documents.
Open Bee also offers advanced security features like secure document sharing, password protection, and encryption to help protect your sensitive documents and records.
It provides a clear audit trail, so you can easily track who did what and when in your document management system, and see changes in real-time as they are made.
5. Increase Employee Productivity: With the Open Bee Electronic Document Management software, employees can easily collaborate and communicate without barriers. Open Bee provides an easy way to increase employee productivity and reduce the time spent on document and record management.
You can integrate it into your business workflow processes or create automated workflows to enjoy the ultimate efficiency and productivity benefits of electronic document management software. Assign a task and easily track the status of the assigned task online.
6. Reduced Operational cost: Simply put, operational costs are the costs that a company has to pay to keep its business running. What’s great about Open Bee is the role it plays in reducing the operational cost of running a business by eliminating the cost of printing paper documents, thus saving money on stationery and ink cartridges.
For example, OpenBee can be used to create a paperless office. It is easy to create digital versions of important documents, store files in the cloud, share files with coworkers and clients, and chat with customers and vendors without ever printing a paper document.
Businesses can also use Open Bee to create a digital archive of operation history, and access it from any device.
7. Easy Integration with Other Software: The most stressful thing about document storage is having to re-enter every piece of information when moving from one platform to another.
Open Bee solves this problem with ease. It’s integrated with other business software solutions, so you don’t have to re-enter information or worry about incompatibility issues.
You can upload or create any type of document such as Word, Excel, PowerPoint, Adobe PDFs, etc. It also allows you to import Outlook emails and attachments into the system. The remote users can work on any document at any time from anywhere using an internet connection as long as they have access rights to the files stored in Open Bee Electronic Document Management Software.
Conclusion
It is undeniable that Open Bee is a great software for managing documents; it’s secure, cuts back work time, and saves you money.
From the easy-to-use interface to countless features and integrations, Open Bee is the best choice to keep track of activities and collaborate with clients and team members.
Would you like to learn more about Open Bee Electronic Document Management software and how it can help improve your organizational work flow and processes? Contact us here for any inquiries you may have. We look forward to hearing from you!
You can also send direct email to : info@computerplusng.com
